Waycraft

Connect your tools, free up your time

Custom automations and AI for multi-site SMEs. Your systems work together, without manual intervention.

Blue network cables connected to a server

Our services

Multi-site restaurant, gym, boutique hotel or coworking space: every business has everyday tools — booking, POS, CRM — that benefit from talking to each other automatically. Prices start at €450 for an audit; more complex projects (advanced automation, multi-flow systems, AI agents) are quoted based on their scope, with transparent monthly maintenance.

Not sure where to start? Calculate the time you're losing

Audit & Mapping

Flow analysisRecommendations

From €450

Audit & Mapping

  • Mapping of your current tools
  • Identification of automatable tasks
  • Prioritized recommendations
  • Written report
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Simple Automation

1-2 toolsLinear flow

From €900

Simple Automation

  • Connection of 1 to 2 tools
  • Linear flow (trigger → action)
  • Testing & deployment
  • Flow documentation

Recurrence: €150 — 300/month

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Advanced Automation

3-5 toolsConditional logic

Exact price quoted based on your project's complexity

Advanced Automation

  • Connection of 3 to 5 tools
  • Conditional logic (branches, filters)
  • Error handling
  • Documentation & training

Recurrence: €300 — 500/month

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Multi-flow System

Complete multi-site ecosystem

Exact price quoted based on your project's complexity

Multi-flow System

  • Complete automation ecosystem
  • Multi-site/multi-tool sync
  • Centralized monitoring
  • Priority support

Recurrence: €500 — 1,000/month

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AI Agent / Chatbot

Conversational agentKnowledge base

Exact price quoted based on your project's complexity

AI Agent / Chatbot

  • Custom conversational agent
  • Knowledge base trained on your content
  • Website / WhatsApp / etc. integration
  • Conversation tracking

Recurrence: €300 — 600/month

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Dashboard & Reporting

DashboardsKPIsAlerts

From €1,350

Dashboard & Reporting

  • Custom dashboards
  • KPIs tailored to your business
  • Automatic alerts
  • Real-time updates

Recurrence: €200 — 400/month

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CRM & Email Marketing

CRM setupAutomated sequences

From €1,350

CRM & Email Marketing

  • CRM configuration
  • Automated email sequences
  • Contact segmentation
  • Performance tracking

Recurrence: €250 — 450/month

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What automation and AI agents make possible

Automation isn't the end. It's the means to get your life back.

Illustrative scenarios built from typical situations in the sector. The situations, quotes and figures are examples, not results measured at clients.

Elegant restaurant dining room with set tables
Illustrative scenario
10 weeks€25k + €800/mo
3-restaurant group (bistro, gastro, tapas) — 85 staff, 1 director + 3 floor managers

Before

3 different booking systems, Excel scheduling per site, gut-feel stock, late supplier invoices, 0 consolidated revenue view → 20h/week admin, imminent burnout

20h/week admin Food waste + unoptimized margins Spent birthday in stockroom counting red wine bottles

The turning point

“"I spent my birthday in the stockroom counting bottles of red."”

After

Unified stack: centralized booking → auto scheduling → stock → invoices → single dashboard + Slack alerts

GuestonlineSkelloStockIt Booking → auto GM schedule + reminder Critical stock → instant Slack alert

-18h/week

Director admin

-12%

Food waste

+8%

Net margin

0

Late invoices

Boutique hotel with design room and spa
Illustrative scenario
8 weeks€18k + €600/mo
Boutique hotel 18 rooms + spa + restaurant — 12 staff, high seasonality

Before

PMS (SiteMinder) + restaurant booking (TheFork) + spa (paper book) + CRM (manual Mailchimp) → constant double entry, 0 cross-sell, forgotten Google reviews

15h/week double entry at front desk Missed spa/resto upsell + missing reviews Receptionist doing 3 people's work

The turning point

“"A guest dined 3 times without us knowing they also stayed with us."”

After

Central PMS (Mews) → auto sync restaurant/spa bookings → unified CRM → automated pre-arrival upsell, during stay, post-stay + revPAR/TRevPAR dashboard

MewsTheForkBrevo Pre-arrival → preferences + spa/resto upsell During stay → QR room service + contextual offers

+31%

Spa revenue

+18%

Restaurant avg check

87 (vs 12/yr)

Google reviews

-15h/week

Front desk time

Escape game room with puzzles and immersive decor
Illustrative scenario
8 weeks€20k + €700/mo
Escape Game 2 sites, 8 rooms — 15 game masters, busy weekends + corporate

Before

Booking on 2 platforms, GM scheduling on WhatsApp, reactive maintenance, 0 NPS, corporate = manual quotes + forgotten follow-ups

12h/week scheduling + quotes Lost corporate (10-day late reply) + empty slots Manager chasing slots and breakdowns

The turning point

“"We lost a 50-person corporate contract because we replied 10 days too late."”

After

Unified booking (FareHarbor) → auto GM scheduling + reminders → predictive maintenance → corporate CRM + quote→signature→invoice automation

FareHarborPipedriven8n Auto GM schedule + 2h reminder + easy swap Door sensors → predictive maintenance

+22%

Weekday occupancy

-40%

GM cancellations

0

Critical breakdowns

48h → 15min

Corporate quote time

Talk about my project

What does the monthly maintenance cover?

  • 24/7 monitoring of your flows
  • Error handling and reconnections
  • Connector updates (when APIs change)
  • Priority technical support
  • Ongoing optimizations

Open-source hosting (n8n) instead of a proprietary vendor: your data stays with you, and you're never locked into a mandatory subscription.

Frequently asked questions

Let's automate together

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